Policy Overview
Three core policies covered in this SOP
| # | Policy Name | One-Line Description |
|---|---|---|
| 1 | Teacher-Credit Policy | Rules to earn Teacher-credit that you can use for leaves, class reschedule or cancellation |
| 2 | Regular Leave Policy | Guidelines for short-term planned leave and unplanned leave |
| 3 | Long Leave Policy | Rules for extended leave beyond standard allowance. |
1. Teacher-Credit Policy (Demo and Paid)
Learn about how to earn Teacher-credit that you can use for leaves, class reschedule or cancellation
🎯 Teacher-Credit for Demo Classes
5 / month
Key - Rules
- 5 credits per month (1 hour class)
- No carry forward
💰 Teacher-Credit for Paid Classes
5% of prior month
Key - Rules
- 5% of prior-month completed paid classes
- Carry-forward allowed: 10 credits
Note
Please read more about teacher-credit in class cancellation policy — it's important to know about teacher-credit policy to fully understand leave policy. Click here
2. Regular Leave Policy
Guidelines for short-term planned leave and unplanned leave
Regular leave refers to short-term time off (1-hour slot) that can be either planned or taken at short notice. You may apply for regular leave for any of the following reasons:
- Not feeling well
- Laptop, power, or internet issues
- Medical emergency
2.1 In case of emergencies for a demo class.
Demo Class
| Notice Given | Credit Available | Credit Not Available |
|---|---|---|
| Within 2 hours | Penalty: 2× Class Pay Deduct 1 Credit | Penalty: 2× Class Pay |
| Outside 2 hours | Deduct 1 Credit | Penalty: 2× Class Pay |
2.2 In case of emergencies for a paid class.
If you apply for leave but applying leave results into class cancellation hence it is advised to please read class cancellation policy in detail. Click here
3. Long Leave Policy
Rules for extended leave beyond standard allowance
Type of Leaves
| Leave Type | Base Limit (Days) | Max Limit (Days) | |
|---|---|---|---|
| Maternity | 30 | 180 | |
| Death in Family | 7 | 15 | Emergency |
| Medical Emergency | 7 | 15 | Emergency |
| Marriage / Events | 7 | 10 | |
| Exams / Students | 7 | 12 | |
| Vacation | 7 | 10 |
What is the Base limit and Max limit?
The base limit is the time period during which no penalty is implemented, and the Max limit is the time period until which teacher still has the employment or that means, beyond which teacher is considered relieved/terminated/resigned
Eligibility Criteria
All long leaves are applicable only if the teacher has been in the system for at least three months or has at least five active paid students, whichever is earlier.
For any teacher less than 3 months from date of onboarding or less than 5 paid students, there is no long leave possible. The teacher should be able to utilise the teacher-credits explained in regular leave policy.
Rules to Apply
- To be applied 1 week in advance, unless there are emergencies.
- Fill the Leave application from the Staffroom Dashboard.
▶ Teacher Dashboard : Calendar → Apply Leave → Long Leave - Upload the required documents if necessary. This is Mandatory for Maternity Leave, Medical Emergency and Exam Leave.
- Your leave will be reviewed and approved/denied by the Academy OPs, and emails will be sent to notify you within 24 hours.
Additional Clauses
Teachers can use Teacher Credits to take leaves. There will be no penalty as long as the leave taken is within the base credit limit. If the leave exceeds the base limit, applicable penalties will be imposed.
Note
- 1 day of leave is equal to X number of credits, depending on the number of paid classes scheduled on that day.
- Therefore, for a 7-day leave, different teachers may require different numbers of credits, based on the number of paid classes scheduled during those days.
Example
Example
Scenario 1
- Teacher Credits Available: 14
- Leave Applied: 10 days
- Category: Exam Leave (As per policy: Base — 7 days, Maximum — 12 days)
1
Check Scheduled Sessions
Teachers should check the number of paid sessions scheduled during the leave period on their dashboard.
Example: 24 sessions are scheduled.
Teachers should check the number of paid sessions scheduled during the leave period on their dashboard.
Example: 24 sessions are scheduled.
2
Credit Requirement
Based on the scheduled sessions, 24 credits are required for the 10 days of leave.
Based on the scheduled sessions, 24 credits are required for the 10 days of leave.
3
Credit Balance
The teacher currently has 14 credits, so 10 additional credits are required.
The teacher currently has 14 credits, so 10 additional credits are required.
Outcome:
Since the teacher does not have sufficient credits, a penalty will be applied for the remaining 10 credits.
Penalty amount per credit/class: As per class cancellation policy
The leave days are still within the Max limit, the teacher is retained and can return to BrightChamps as a teacher member.
Since the teacher does not have sufficient credits, a penalty will be applied for the remaining 10 credits.
Penalty amount per credit/class: As per class cancellation policy
The leave days are still within the Max limit, the teacher is retained and can return to BrightChamps as a teacher member.
- All leaves will request permission from parents for a substitute teacher. Only cases of less than 21 days will be considered for students to re-transfer to the original teacher.
- Any leave of more than 21 days will result in a complete transfer of students to a new teacher, with no guarantee of re-transfer to the original teacher. Although we will support the teachers who are joining back to the best of our ability, in giving new students to deserving teachers based on their performance and the availability of the students at that point in time.
- If the parents prefer the substitute teacher over the original teacher, a PTM would be arranged and negotiated to retain the original teacher for the student once the teacher returns from the long leave.
- If the parents prefer the substitute teacher over the original one for substituted classes greater than three, no PTM would be scheduled, and the students would continue with the substitute teacher.
Frequently Asked Questions
Teacher Credit for Leave
How many demo credits do I get per month for leave purposes?
5 demo credits per month. These cannot be carried forward - unused credits lapse at month-end.
How are paid class credits calculated for leave?
5% of your prior month's completed paid classes. Carry-forward is allowed, capped at 10 credits.
Regular Leave
What qualifies as a Regular Leave?
Regular leave is short-term time off (1-hour slot) - planned or at short notice - for reasons such as: not feeling well, laptop/power/internet issues, or a medical emergency.
What happens to my demo credits when I take emergency leave for a demo class?
- More than 2 hours before class: 1 demo credit deducted
- Within 2 hours of class: 2 demo credits deducted
- If no credits are available: Penalty of 2 × Trial Class Pay
What happens to my paid class credits when I take emergency leave for a paid class?
- More than 2 hours before: 1 credit deducted + class must be rescheduled within 30 days
- Within 2 hours before: 2 credits deducted + class must be rescheduled/compensated within 30 days
What if the rescheduled paid class is not completed within 30 days?
- If cancelled more than 2 hours before: 0.5 × Class Pay (with credits) or 1 × Class Pay (without credits).
- If cancelled within 2 hours: 0.5 × Class Pay (with credits) or 1 × Class Pay (without credits).
Long Leave
Who is eligible for Long Leave?
Long leave is available only to teachers who have been active for at least 3 months OR have at least 5 active paid students, whichever comes earlier. Teachers below this threshold should use Teacher Credits under the regular leave policy.
What are the different types of Long Leave and their limits?
- Maternity: Base 30 days, Max 180 days
- Death in Family: Base 7 days, Max 15 days (Emergency)
- Medical Emergency: Base 7 days, Max 15 days (Emergency)
- Marriage/Events: Base 7 days, Max 10 days
- Exams/Studies: Base 7 days, Max 12 days
- Vacation: Base 7 days, Max 10 days
What is the difference between the Base Limit and the Max Limit?
The Base Limit is the period during which no penalty is applied. The Max Limit is the maximum duration allowed - beyond which the teacher is considered relieved, terminated, or resigned.
How do I apply for Long Leave?
- Apply at least 1 week in advance (unless an emergency)
- Fill the Leave Application from the Staffroom Dashboard (Calendar → Apply Leave → Long Leave)
- Upload required documents if necessary (Mandatory for Maternity, Medical Emergency, and Exam Leave)
- Your leave will be reviewed and approved/denied within 24 hours via email
How are credits calculated for a long leave period?
1 day of leave = number of credits equal to the paid classes scheduled that day. So a 7-day leave with 24 paid classes scheduled requires 24 credits. If your credits fall short, a penalty is applied for the remaining credits per the class cancellation policy.
What happens to my students during long leave?
- Leaves under 21 days: Students may be re-transferred to you when you return
- Leaves over 21 days: Students are fully transferred to a new teacher, with no guarantee of re-transfer
- If parents prefer the substitute teacher after 3 substituted classes, a PTM will be arranged to negotiate retention